OGCA Pre-Proposal Procedures at UAF

Office of Grants and Contracts Administration

Clarification on Pre-Proposal Procedures at UAF

To clarify the pre-proposal procedures at UAF, please see the below guidance. Please distribute this to your deans/directors, faculty, and staff for their reference.


Pre-Proposals, Notices of Intent (NOI), Letters of Intent (LOI), White Papers:

OGCA-Pre reviews pre-proposals, notices of intent, letters of intent, or white papers that require AOR approval before submission to the sponsor.

Any of the following items trigger a review/submission of pre-proposals by OGCA, with a signed routing form and other relevant documentation:

• Submission by OGCA/AOR is required;
• A budget is required by the sponsor;
• Cost sharing/matching is required;
• Any other compliance issue is present, such as animal/human subjects, export control regulations, etc.; or
• The pre-proposal is in response a limited submission program.

If the pre-proposal does not meet any of the above criteria, then it does not need to be submitted to OGCA-Pre for approval before submission. However, a copy should be sent to uaf-ogca-preaward@alaska.edu when submitted to the sponsor.

All pre-proposals should be entered into Banner FRAPROP as “PP”. If selected to be submitted as a full proposal, it can then be changed to the relevant proposal type, using the same S number. If a pre-proposal does not require a budget, it should be left at a zero dollar amount until a full proposal is invited for submission.

If you have questions, please contact OGCA Pre-Award (uaf-ogca-preaward@alaska.edu).

The University of Alaska Fairbanks is accredited by the Northwest Commission on Colleges and Universities.
UAF is an affirmative action/equal opportunity employer and educational institution.

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